Be a guest
at your own
event

...and leave the details to me!

Planning an event can be overwhelming, but it doesn’t have to be. Our mission is to handle every detail before and on the day of your event, ensuring everything runs smoothly so you can truly be a guest at your own celebration.

With expert coordination, seamless execution, and a passion for perfection, we ensure your event runs smoothly from start to finish. Whether you're planning a wedding, corporate event, or fundraiser, we're here to take the stress off your shoulders.

Book a Call!

Services

Event Coordination

For those who have started planning and need expert support leading up to and on the day of the event. We step in 3–6 months before your event, ensuring every detail is flawlessly executed.

Day-of Coordination Package includes: 

Initial Consultation
Planning Meetings
Planning Tools & Advice
Rehearsal Coordination & Attendance (for weddings)
Day-of Coordination & On-Site Support
Lead Coordinator & Assistant

Starting at $2,400.00 +hst

Let's Connect

We offer a free 30-minute consultation to help you decide if we’re the right fit for your event. We’d love to show you how you can enjoy being a guest at your own celebration.

Book your consultation today!

Book 30-Min Consultation

Investment

Hiring an experienced event planner ensures your event runs smoothly and seamlessly. Like hiring a photographer or caterer, we handle the logistics, coordination, and details, so you can enjoy the day stress-free.

We offer personalized quotes tailored to your needs. Let's connect during an initial call to discuss your event and customize your package.

Day-of Coordination
Starting at $2,400+hst

Full Event Planning
Starting at $6,350+hst

Flexible Planning Assistance Package
Hourly Rate starting at $50/hr +hst

Our Team

Shantelle Vera, Owner & Lead Planner

At our core, we’re a mother-daughter duo with over a decade of experience in event planning. Gayla Matos (right) founded Leave the Details to Me in 2010 and has trained her daughter, Shantelle Vera (left), to become the Owner & Lead Planner & Coordinator. Together, we’ve coordinated numerous weddings, fundraisers, and corporate events. While Gayla still Leads & Assists, Shantelle is the owner & Lead of all the events.

Our attention to detail and close working relationship make us the perfect team to bring your event vision to life. We have a strong, trusted team of Lead Coordinators and Assistant Coordinators Along & recommended vendors and we’re here to make your event flawless.

We proudly serve Southern Ontario and beyond.

Client Love

The event industry is continually evolving and choosing an event planner is serious business. After careful consideration, Leave The Details To Me was hired to handle our annual Client Appreciation event in 2022 and each year since. This one decision proved itself throughout the event, making the process easier, less expensive, and immensely more enjoyable for us as hosts, and the guests could not have been more complimentary!
Shantelle and Gayla, the planners, instilled the trust necessary for us to release the reins, knowing their organizational skills would ensure that everything was in place down to the smallest of details. Successful events require collaboration, and as we shared our thoughts, Shantelle and Gayla offered creative suggestions and solutions based on their years of experience. Leave The Details To Me defined a precise schedule, vetted caterers, sourced entertainment, negotiated contracts, managed the budget and event logistics, established the program of the event, supervised a team, were consistently resourceful, available 24/7 (seemingly stress resistant), and all the while providing a calm and positive front.
Leave The Details To Me has become our go-to event planner for all future endeavours!

Robert Christopher, Broker - Keller Williams Edge Realty

Corporate Event

I've had the pleasure of working with Gayla & Shantelle many times over the past several years. As a minister who has officiated hundreds and hundreds of wedding ceremonies, I am always relieved to know when a wedding coordinator will be on hand to help handle any last-minute issues, help get the wedding party in order and assist with the flow of events. Whenever Gayla & Shantelle have been hired to work their magic, I know it will be a seamless and flawless event as they always have everything in order and under control. And the best part is, they are very friendly, warm and easygoing with just the right amount of assertiveness to get the job done!

Mandi

Wedding Officiant

Our annual fundraisers were a huge success year after year - from Pig Roasts, Live Auctions, and Golf Tournaments. Shantelle ensured that all the details were well coordinated for all aspects of the fundraisers, including auction, dinner, set-up, item sourcing, and vendor hiring. We were impressed with how well-managed each component was. Our events ran smoothly and successfully for our non-profit for the last 3 years!

Global Shore Opportunities

So happy to have hired Leave the Details to Me! When planning our small (65 person) wedding, we thought we'd be able to tackle it on our own. Once we got into the swing of things, we quickly realized that we needed some help!! Not only with the planning, but with our day of execution of our vision! We are so grateful to have had the opportunity to work with Shantelle from Leave the Details to Me. We chose a venue where everything had to be brought in, which is great because it meant it was all very personal, but it also meant that WE had to bring everything in. Having Shantelle help with looking over contracts, and reviewing the expectations from vendors we felt very at ease and some stress taken off our shoulders. Shantelle is professional and has been in this industry for a while, which made it easy to trust her judgements and opinions on where we needed help.
Our day wouldn't have been the same without you -- THANK YOU!

Meradith & Sean

Wedding Client

Leading up to the wedding day of Sam & Jack @ the Cambridge mill, Shantelle from LTDTM was helpful in outlining the schedule and making sure my schedule aligned with the photographer and with the needs of our couple. Day of, Shantelle and her team were a great touch point and easy to chat with. They executed the schedule perfectly and I didn’t notice they were there (which is sort of what you want in a planning team). 5 stars.

Timothy Muza

Videographer,

Leave The Details To Me is absolutely amazing. I hired them because my venue did not have the organization or coverage I wanted for our wedding. Shantelle from the very beginning had our back! The first thing she said to us was it’s my job to make sure you’re a guest at your wedding and we certainly were. She organized our rehearsal dinner, set up our venue and cleaned everything up. She handled all our vendors and kept the day running smooth, even when things were running behind. Shantelle is a fantastic person to have in your corner for your wedding. If you’re contemplating a day of coordinator but aren’t sure it’s worth it, I am here to tell you Leave The Details To Me certainly is!!

Sam & Jack

Wedding Client

Where We've Worked

Say Hello!

Shantelle Vera

Head Event Planner

We would love to hear from you to chat about

your event!

905-517-3143

events@leavethedetailstome.ca

Serving: Souther Ontario & beyond

Be a guest at your own event

Be a guest
at your own
event