We are proud to offer a variety of services to meet the needs of your event, fundraiser, or wedding.
Leave the Details to Me is built upon a strong foundation of providing you with peace of mind as the day of your event approaches.

All the logistics leading up to and on the day of your event will be managed with great attention to detail and the assurance that every aspect of the vision for your event is fulfilled!

Our commitment is to serve you in such a way that you are stress-free on your event day, and that you can actually be a guest at your own event.

When you have the assurance of knowing that we are managing all the various elements, logistics, and details for you – the day becomes yours to enjoy!

Packages & Services
Wedding Day-of Coordination
Ideal for couples who are in the planning stages of their engagement. We will jump into the plans you've started and work with you to develop a day-of schedule, communicate with your vendors, and consult on any gaps that need to be filled. On the day, we will be on-site for your wedding to ensure your day is stress-free and runs smoothly.

Day-of Coordination Package includes: ​
  • Initial Consultation - Let's get together and talk about your wedding plans, dreams, and details and how we can help makes those come true.
  • Planning Meetings - We will do a site visit to your venue(s) with you. Closer to your wedding day, we will sit down for a detailed planning meeting.
  • Planning Tools & Advice - We will manage the schedule creation, vendor communication, checklists, and more for you.
  • Rehearsal Coordination & Attendance - We will be on-site for your wedding rehearsal to ensure everyone knows what is expected of them on the wedding day.
  • Day-of Coordination & Attendance - We love being on-site for your wedding day; to manage all the details, meet your needs with our Emergency Kit, and ensure the day is everything you want it to be.
  • Coordinator & Assistant - The details of your day are always managed by two members of our team, to ensure that you can show up and enjoy your wedding with peace of mind.

Full wedding planning services are available.

Starting at $2200

Let's Connect
Our clients find the best way to determine if we are a fit is to connect over a free 30-min meeting.

Let us show you how you can be a guest at your own event.
Our Team
Shantelle Vera & Gayla Matos
We are a mother-daughter duo. Gayla Matos (right) founded Leave the Details to Me in 2010 and is certified with WPIC. Her years of training and experience have been passed along to me, Shantelle Vera (left), who has assisted her throughout the years. I have now become the Head Coordinator of this business.

Together, we have hosted, coordinated, and planned dozens of events. Our main day-of coordination has been for weddings; we love seeing brides & grooms have their dream day happen. In the last few years, we have expanded into non-profit fundraisers & corporate events. Our attention to detail and our mother-daughter friendship make for the perfect team!

We have a trusted team of assistants and fellow coordinators who work alongside us, along with many vendors who we highly recommend for any event!

We service Southern Ontario and beyond.
  • I'm speechless when I try to thank you for all your time, effort, guidance, support and so much more. We appreciate everything you've done for us leading up to the wedding day, and of course, the day of. You certainly made a dream wedding come true and without you both, I'm not quite sure how we would have execute such an amazing day and evening. Thank you!
    Rob & Brooklynn
  • I've had the pleasure of working with Gayla & Shantelle many times over the past several years. As a minister who has officiated hundreds and hundreds of wedding ceremonies, I am always relieved to know when a wedding coordinator will be on hand to help handle any last minute issues, help get the wedding party in order and assist with the flow of events. Whenever Gayla & Shantelle have been hired to work their magic, I know it will be a seamless and flawless event as they always have everything in order and under control. And the best part is, they are very friendly, warm and easygoing with just the right amount of assertiveness to get the job done!
    Wedding Officiant
  • Thank you so much for your terrific support for our daughter’s wedding this past September. Your organizational skills, personal touches and calming presence just added to a wonderful day and relieved so much stress for all of us. You had everything set up in advance and ensured the whole event ran smoothly from beginning to end. We had nothing to worry about and better yet, we had nothing to worry about. You made the day perfect! “Leave the Details to Me” is exactly what we did!!!
    Martina & Larry
  • Our annual fundraiser was a huge success working alongside Shantelle - from the details and coordination of the auction, dinner, and set-up were well managed and our event was smooth
    Global Shore Opportunities
  • As the mother of the bride, I was so thankful we hired Leave the Details to Me. They helped make our daughter's wedding day as perfect as we'd hoped it'd be for her and our son-in-law. We had such peace of mind & little stress with these two helping with all the logistics!
    Mother of the Bride
  • I was so happy to have Shantelle and Gayla to help organize my wedding! They were able to make sure everything was in place and everyone was where they were supposed to be. They made sure everything was running smoothly and we were on time. I got to enjoy my wedding instead of having to worry about what time everything was happening at or when to do certain things like speeches and the cake cutting. Thank you so much for making my day less stressful!
    Taylor & John
Say Hello!
Shantelle Vera
Head Event Coordinator
We would love to hear from you to chat about
your event & show you how to
be a guest at your own event.
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