Be a guest
at your own
event
Be a guest
at your own
event
...and leave the details to us
We are proud to offer a variety of services to meet the needs of your event, fundraiser, or wedding.
Leave the Details to Me is built upon a strong foundation of providing you with peace-of-mind when it comes to event planning.
Our commitment is to manage all the details leading up to and on the day of your event - making sure every part of your vision comes to life.
Our heartbeat is to serve you in such a way that you worry-free about all the details, on the event day, and that you can actually "be a guest" at your own event.
When you have the assurance of knowing that we are managing all the various elements, logistics, and details for you – the day becomes yours to enjoy!
Our commitment is to manage all the details leading up to and on the day of your event - making sure every part of your vision comes to life.
Our heartbeat is to serve you in such a way that you worry-free about all the details, on the event day, and that you can actually "be a guest" at your own event.
When you have the assurance of knowing that we are managing all the various elements, logistics, and details for you – the day becomes yours to enjoy!
Services
Event Coordination
Ideal for organizations or engaged couples who are in the planning stages of their event or wedding - anywhere from six months to three weeks prior to your event date. We will step in to the plans you've started to assist in ensuring it comes to life and goes off without a hitch. On the day, we will be on-site for your event to ensure your day is stress-free and runs smoothly.
Day-of Coordination Package includes:
Day-of Coordination Package includes:
- Initial Consultation
- Planning Meetings
- Planning Tools & Advice
- Rehearsal Coordination & Attendance (for weddings)
- Day-of Coordination & Attendance
- Coordinator & Assistant
Additional Services
- Event set-up and tear-down
- Vendor sourcing
- Event Design and Planning
Event Planning
This package is ideal for organizations or couples that are anywhere in their planning from beginning stages to six months prior to their event date, and who maybe need an extra hand in decision making processes and timeline management to make their event happen, with minimal stress. From every aspect of the coordination process including budget management, venue site visits, vendor selection, and many more, we are here for it! And we will take care of everything with a smile and exceptional expertise.
Full Planning Package includes:
Full Planning Package includes:
- Initial Consultation
- Calls/emails throughout the planning process
- Budget Management
- Full event design and concept
- Creation of monthly to-do’s & timelines
- Vendor research, recruitment, and booking
- Monthly planning meetings
- Details Management
- Day-of Coordination services
- All services detailed in the “Day-of Coordinator” Package
Corporate & Non-Profit Events
We can ease your load by helping you strategize, plan and manage your event.
Services:
Curating a customized quote and package for our corporate and non-profit clients is something we pride ourselves on. As a for-profit or non-profit, the demands of day to day work may not allow you much time to navigate the intricacies of planning a work event. Allow us to take that load off your shoulders by working alongside you to plan you next event!
We especially understand the components behind non-profits who rely on annual fundraisers for their revenue, and who work within smaller budgets at times. We would consider offering a discounted rate for registered non-profits. More details upon initial consultation meeting.
Services:
- Consultation Services
- Strategic Planning
- Planning Assistance, Vendor Sourcing, Event Design
- Event Planning & Coordination
Curating a customized quote and package for our corporate and non-profit clients is something we pride ourselves on. As a for-profit or non-profit, the demands of day to day work may not allow you much time to navigate the intricacies of planning a work event. Allow us to take that load off your shoulders by working alongside you to plan you next event!
We especially understand the components behind non-profits who rely on annual fundraisers for their revenue, and who work within smaller budgets at times. We would consider offering a discounted rate for registered non-profits. More details upon initial consultation meeting.
A-la-Carte Options
We love working with clients to meet their desired needs for their event. We are happy to customize our packages to better reflect your vision. Any "one-off" service or "build your own package" can be accommodated for your special event.
Services can include, but are not limited to:
Services can include, but are not limited to:
- Consulting Services & Planning Tools
- Destination Weddings
- Birthdays/Private Parties
- Engagement Parties, Bachelorettes, Showers (baby, bridal), etc.
- Vendor & Decor Sourcing
- Decor Set-up & Tear Down
Investment
Just like a photographer, caterer or venue, having an Event Coordinator or Planner will assist in elevating your event overall by taking a load off your shoulders, providing logistical management & making it seamless and enjoyable for all.
We have decided to work with our clients through providing customized quotes to fit their needs. Let's jump on an Initial Call to connect, allowing us to hear about your event needs and working out an investment that will work for all involved.
We're all about making your event a success & working with you - so, let's make it happen!
We have decided to work with our clients through providing customized quotes to fit their needs. Let's jump on an Initial Call to connect, allowing us to hear about your event needs and working out an investment that will work for all involved.
We're all about making your event a success & working with you - so, let's make it happen!
Day-of Coordination
Full Event Planning
Consultations
Let's Connect
Our clients find the best way to determine if we are a fit is to connect over a free 30-min meeting.
Let us show you how you can be a guest at your own event.
Let us show you how you can be a guest at your own event.
Our Team
Shantelle Vera & Gayla Matos
We are a mother-daughter duo. Gayla Matos (right) founded Leave the Details to Me in 2010 and is certified with WPIC. Her years of training and experience have been passed along to, Shantelle Vera (left), who has assisted her throughout the years. I (Shantelle) have now become the Head Coordinator of this business.
Together, we have hosted, coordinated, and planned dozens of events. Our main day-of coordination has been for weddings; we love seeing brides & grooms have their dream day happen. In the last few years, we have expanded into non-profit fundraisers & corporate events. Our attention to detail and our mother-daughter friendship make for the perfect team!
We have a trusted team of assistants and fellow coordinators who work alongside us, along with many vendors who we highly recommend for any event!
We service Southern Ontario and beyond.
Together, we have hosted, coordinated, and planned dozens of events. Our main day-of coordination has been for weddings; we love seeing brides & grooms have their dream day happen. In the last few years, we have expanded into non-profit fundraisers & corporate events. Our attention to detail and our mother-daughter friendship make for the perfect team!
We have a trusted team of assistants and fellow coordinators who work alongside us, along with many vendors who we highly recommend for any event!
We service Southern Ontario and beyond.
Client Love
- The event industry is continually evolving and choosing an event planner is serious business. After careful consideration, Leave The Details To Me was hired to handle our annual Client Appreciation event in 2022 and each year since. This one decision proved itself throughout the event, making the process easier, less expensive, and immensely more enjoyable for us as hosts, and the guests could not have been more complementary!
Shantelle and Gayla, the planners, instilled the trust necessary for us to release the reins, knowing their organizational skills would ensure that everything was in place down to the smallest of details. Successful events require collaboration, and as we shared our thoughts, Shantelle and Gayla offered creative suggestions and solutions based on their years of experience. Leave The Details To Me defined a precise schedule, vetted caterers, sourced entertainment, negotiated contracts, managed the budget and event logistics, established the program of the event, supervised a team, were consistently resourceful, available 24/7 (seemingly stress resistant), and all the while providing a calm and positive front.
Leave The Details To Me has become our go-to event planners for all future endeavours!Robert Christopher, Broker - Keller Williams Edge RealtyCorporate Event - Our annual fundraisers were a huge success year over year - from Pig Roasts, Live Auctions, and Golf Tournaments. Shantelle ensured that all the details were well coordinated for all aspects of the fundraisers, including auction, dinner, set-up, item sourcing, and vendor hiring. We were impressed with how well managed each component was. Our events ran smoothly and with great success for our non-profit for the last 3 years!Global Shore OpportunitiesCharity
- I've had the pleasure of working with Gayla & Shantelle many times over the past several years. As a minister who has officiated hundreds and hundreds of wedding ceremonies, I am always relieved to know when a wedding coordinator will be on hand to help handle any last minute issues, help get the wedding party in order and assist with the flow of events. Whenever Gayla & Shantelle have been hired to work their magic, I know it will be a seamless and flawless event as they always have everything in order and under control. And the best part is, they are very friendly, warm and easygoing with just the right amount of assertiveness to get the job done!MandiWedding Officiant
- I'm speechless when I try to thank you for all your time, effort, guidance, support and so much more. We appreciate everything you've done for us leading up to the wedding day, and of course, the day of. You certainly made a dream wedding come true and without you both, I'm not quite sure how we would have execute such an amazing day and evening. Thank you!Rob & BrooklynnWedding
- Thank you so much for your terrific support for our daughter’s wedding this past September. Your organizational skills, personal touches and calming presence just added to a wonderful day and relieved so much stress for all of us. You had everything set up in advance and ensured the whole event ran smoothly from beginning to end. We had nothing to worry about and better yet, we had nothing to worry about. You made the day perfect! “Leave the Details to Me” is exactly what we did!!!Martina & LarryWedding
- As the mother of the bride, I was so thankful we hired Leave the Details to Me. They helped make our daughter's wedding day as perfect as we'd hoped it'd be for her and our son-in-law. We had such peace of mind & little stress with these two helping with all the logistics!JillMother of the Bride
- I was so happy to have Shantelle and Gayla to help organize my wedding! They were able to make sure everything was in place and everyone was where they were supposed to be. They made sure everything was running smoothly and we were on time. I got to enjoy my wedding instead of having to worry about what time everything was happening at or when to do certain things like speeches and the cake cutting. Thank you so much for making my day less stressful!Taylor & JohnWedding
Say Hello!
Shantelle Vera
Head Event Planner
We would love to hear from you to chat about
your event!
905-517-3143
events@leavethedetailstome.ca
